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NATIONAL ACCOUNTS – SALESREP VENDOR CREDIT

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Option 1 – Salesrep Posts Credit as Invoice Closes Using Vendor Credit

1.) Supplier National Account customer is set up with the following Misc. setup.

Example:  Goodyear customer set up with the Bookkeeper Vendor Credit.

Nat Acct Postedby: Salesrep

Nat Acct Payby: Vendor Credit

Nat Acct Vendor #: {The vendor # that will receive the negative credit receipt}

2.) On the customer’s workorder receiving the Supplier National Account Vendor Credit, select the Shop To/Bill To button to add the national supplier providing the credit for this ticket.  This will add the supplier name as a Ship To comment on the ticket line items.

Under the Ship To/Bill To – Click the Add button to add your National Account.

At a minimum, each account must have the following settings:

    • Type – National Account
    • Billing # – National Account Billing account #.
    • Use Ship Tax – Use Customer Tax Values or Use Ship To Tax Values
    • Tax Exempt # – The Tax ID #
    • Nat Acct Flag – checked by default
    • Nat Acct # – Vendor Account # receiving the credit

Optionally, you can check the box if:

    • PO# Required – If a vendor requires a PO# to print on the invoice, check the PO# Required checkbox. 
    • Print Delivery Receipt – If you would like to print invoices with no pricing and only listing the products that are being sold
    • Exclude Pkgs – If the account should not have packages included on their tickets.

Once the account is set up, select the National Account from the Ship To/Bill To table to add it to the ticket. 

3.  To close the ticket, the Salesrep clicks on the Payments tab>National Account (BETA) and enters the amount of the Credit Received and the Credit # , then clicks Apply Terms & Credit>Close button.

This adds a PCD!-NAC99 Credit Line item to the ticket.

At invoice Closing one credit is applied to the Ship To/Bill To account A/R Info, one for the remaining amount of the ticket as a National Account Loss and the other as the National Account Credit amount received.

A negative closed receipt is created and printed based on the National Accounts setup.