The Corporate System file contains store-specific information, allowing for the customization of HITS operations at each location.
WARNING: Certain fields in the corporate system file contain online information maintained by HITS, which should not be altered without assistance from the HITS Technical Support. These fields are clearly marked. Please note that only fields currently in use will be referenced below. Any information in unused fields should be disregarded.
Note: Just as there is a corporate system file, there is also a store system file for each specific location.
The following is a list of the fields in the corporate system file, along with a brief description and a typical entry, where applicable. Not all fields are in use. Unused fields are either not listed or are indicated as “n/a.” If a field requires specific values, those values will be listed and described. If a field has a typical or preset value, that value will be identified.
Please note: You may need to log out and log back in to see the changes reflected
| Tab Name | Option # | Description | Options | Default | Notes |
|---|---|---|---|---|---|
| Main | Corporate Store Name | Name of the store | Text | n/a | This name is used throughout the software but not on invoices, receipts, or statements. |
| Main | Corporate Configuration | The corporate store address | Text | n/a | |
| Main | Corporate HITS License # | The corporate store license # | |||
| Main | Configuration Mode | The current corporate configuration | Default Using Account Name Production (Live) Mode Demo Mode | Default Using Account Name | |
| Options | 2 | VSR Assignment Prompting: Users will be prompted during invoicing anytime an item is sold without a VSR code assigned. Options include assigning a code, skipping, or flagging the item as not subject to VSR tracking. | |V|: Prompts user. | |: Does not prompt the user. | | | | Be sure to alert your staff so they do not improperly flag items that should have VSR tracking. |
| Options | 3 | BATCH MODE PROCESSING | |B|: Run HITS in batch mode.|br|| |: Run HITS in real-time mode. | |B| | Password setting P58 controls access to batch closed tickets.|br|Regardless of whether you run HITS in batch mode or not, password setting P4 controls access to non-critical accounting information on invoices. |
| Options | 6 | Allow Edit To Stocking Goods COST At POS | |!|: Allow edit to cost of stocking goods items if user's password permission P32=!.|br|| |: Do not allow edits to cost of stocking goods items. | | | | We do not recommend allowing edits to the cost of a stocking goods item at the point-of-sale. For FET exemptions, it's better to set the customer's account status to FET Exempt. |
| Options | 7 | Customer Short Name Generation Method | |1|: Attempt to generate on last name only (Recommended).|br||2|: Generate using the first 10 characters of the name field.|br|| |: Attempt to generate based on the traditional 4 + 4 method (first 4 of last name plus a space plus first 4 of first name). | |1| | If you change to one of the other methods, be sure to contact the HTSC to make the internal change necessary to fully implement the other methods. |
| Options | 8 | Always Update Average Cost With Last Receipt Cost | |R|: Always update average cost with last receipt (replacement) cost.|br|| |: Compute true average cost based on the current average cost and quantity on hand and the receipt cost and receipt quantity. | | | | We do not recommend using this option as it causes the value of any on-hand inventory to be changed to the last receipt cost. Check with your accounting professional before implementing this option. |
| Options | 13 | Automatically Reassign Customers Store# Based On Last Store To Invoice | | |: Automatically reassign the customers store# to the last store# that invoiced the customer.|br||S|: Skip the customers store# assignment. | | | | Applies only to cash accounts, not A/R charge customers. |
| Options | 14 | BLOCK Invoicing To Customers Based on Credit Limit | |Y|: Blocks invoicing if customer credit limit is exceeded.|br|| |: User is warned about over credit limit conditions, but the ticket is not blocked from processing. | | | | Ensure password.p26=Y for users permitted to make edits to charge customer accounts. |
| Options | 15 | {Reserved TCCMS Activation Key} | Do not make any changes to this entry without assistance from the HTSC. | n/a | Reserved for TCCMS Activation. |
| Options | 17 | Accounting Link Activation | |A|: Activates Accounting Link. | n/a | Activates the Accounting Link. |
| Options | 24 | Disable Customer Alerts In BPOS | |1|: Disable Past Due alert.|br||2|: Disable Credit Limit alert.|br||4|: Disable @ in Notes alert. | n/a | You can selectively disable customer alerts during invoicing. |
| Options | 26 | BPOS Reset To Cash Account On Inventory Lookup | |R|: Reset to stores Cash Account when accessing Inventory Lookup.|br|| |: Feature is de-activated. | | | | Prevents quoting regular customers at a lower price than normal by resetting to the Cash Account. |
| Options | 27 | Appointment Time Increments | |A| 5 minutes|br||B| 30 minutes|br||D| 15 minutes|br||F| 10 minutes | |B| | Determines the times that will display in the appointment time drop-down in the Edit Appointments dialog. |
| Options | 29 | FORCE the printing of DO NOT PRINT comments on Quotes and Workorders | |1|: Force printing on Quotes only.|br||2|: Force printing on Workorders Only.|br||3|: Force printing on both Quotes and Workorders. | n/a | Forces the printing of DO NOT PRINT comments. |
| Options | 59 | CROSS STORE INVOICING OF CUSTOMERS | |Y|: Allow cross store invoicing of customers. |N|: Do not allow cross store invoices of customers. | |Y| | Some dealers do not allow users at one store to invoice customers assigned to other stores to control A/R at the store level. |
| Options | A/R DUE DATE | n/a | n/a | n/a | Default date for A/R charge invoice transactions. Can be updated for the upcoming statement due period at the completion of A/R Aging routine. |
| Options | NEW INV VALUE | n/a | n/a | n/a | Running value of inventory for the corporation. Maintained by the software. Do not change without consulting HTSC. |
| Options | X1 | INVOICING - NEGATIVE QUANTITY CONTROL | |Y|: Enabled negative quantity control. |N|: Disabled. | |N| | Prevents an invoice from being closed if it causes a stocking item to fall below zero quantity. |
| Options | X10 | INVENTORY MASTER TRANSACTION TRACKING | |Y|: Maintain daily and monthly transaction files. |N|: Do not maintain daily and monthly transaction files. | |Y| | Controls whether transaction files are maintained for the inventory master file. |
| Options | X11 | INVENTORY CHILD TRANSACTION TRACKING | |Y|: Maintain daily and monthly transaction files. |N|: Do not maintain daily and monthly transaction files. | |Y| | Controls whether transaction files are maintained for the inventory child file. |
| Options | X12 | MECHANIC TRANSACTION TRACKING | |Y|: Maintain daily and monthly transaction files. |N|: Do not maintain daily and monthly transaction files. | |Y| | Controls whether transaction files are maintained for the mechanics file. |
| Options | X13 | CUSTOMER TRANSACTION TRACKING | |Y|: Maintain daily and monthly transaction files. |N|: Do not maintain daily and monthly transaction files. | |Y| | Controls whether transaction files are maintained for the customer file. |
| Options | X14 | SALESMAN TRANSACTION TRACKING | |Y|: Maintain daily and monthly transaction files. |N|: Do not maintain daily and monthly transaction files. | |Y| | Controls whether transaction files are maintained for the salesman file. |
| Options | X23 | DECLINED OPTIONS | | |: Declined |R|: Recommended |S|: Suggested | | | | Controls what prints on the customer's invoice when an item is marked as declined. |
| Options | X39 | Print Prices On Open Receipts | | |: Prices will NOT print on OPEN receipts |Y|: Prices will print on OPEN receipts | |Y| | Controls whether prices will print on open receipts. |
| Options | X49 | Activate Report Group System | | ! |: Report Group system active | | | | Controls whether the Report Group system is activated. Provides the ability to assign groups of reports to specific users. |
| Options | * | Default Cost Receipts | Default Average Cost Use Dealer Base Price Use Dealer Base Price & Acknowledgement Use Average Cost Use Last Receipt Cost Use Last Receipt Cost & Acknowledgement | Default Average Cost | Controls how costs are calucated or recorded when receiving goods into inventory |
| Options | * | Default Cost PO's | Default Average Cost Use Dealer Base Price Use Dealer Base Price & Acknowledgement Use Average Cost Use Last Receipt Cost Use Last Receipt Cost & Acknowledgement | Default Average Cost | Controls how default cost is determined when creating or processing purches orders (POs) |
| Options | * | Dealer Base Includes FET? | Does not Include FET Includes FET | Does not Include FET | Refers to whether the dealer base price includes the Federal Excise Tax (FET) or not |